The Odisha Society of United Kingdom (OSUK) is committed to protecting the privacy and security of our members’ personal information. This Privacy Policy outlines how we collect, use, disclose, and protect personal data in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

We collect and process the following types of information:

Personal Information: Name, email address, mailing address, phone number, and other contact details provided by members and event participants.

Membership Information: Details such as membership status, membership start and end dates, and member preferences.

Event Information: Records of event registrations, participation, and feedback. Photography and Video: Recording of events and Photography as an individual and group.

Financial Information: Payment details related to donations, membership fees, and event registrations.

Communication Data: Correspondence with OSUK, including emails, inquiries, and feedback forms.

We use the collected information for:

Membership Management: Processing membership applications, renewals, and communications related to member benefits and society updates.

Event Management: Organizing, managing, communicating about events, and providing relevant materials or resources.

Communication: Sending newsletters, updates, and other information about OSUK’s activities, events and programs.

TV Media and News Prints: Sending Videos and Photographs to authorised media houses in the United Kingdom, Odisha and India.

Financial Processing: Managing payments for donations, memberships, and event fees securely. Legal Compliance: Ensuring compliance with applicable laws and regulations.

OSUK respects your privacy and will not share your information with third parties, except:

With Service Providers: Trusted third-party service providers who assist us in operating our organization and conducting our events (e.g., payment processors, mailing services), under strict confidentiality agreements.

With Consent: When you explicitly provide consent for sharing your information.

For Legal Reasons: To comply with legal obligations or in response to lawful requests by public authorities.

We are committed to ensuring the security of your personal information. OSUK has implemented appropriate technical and organisational measures to protect data from unauthorised access, alteration, disclosure, or destruction.

OSUK retains personal information only as long as necessary to fulfil the purposes outlined in this policy and in compliance with legal obligations. Data that is no longer needed is securely deleted or anonymised.

Under the GDPR, you have the right to:

Access your personal data held by OSUK.

Request correction of inaccurate or incomplete data.

Request deletion of your data under certain conditions.

Object to or restrict the processing of your data.

Request data portability.

To exercise any of these rights, please contact us at info@odishasociety.org.uk

OSUK may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Members will be notified of any significant changes, and the updated policy will be posted on our website.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:
Odisha Society of United Kingdom (OSUK) Email: info@odishasociety.org.uk